10 tips to help you get started as a trustee

So, you’ve been made a trustee – what now? The key word is trust. You have been entrusted to look after assets on behalf of a beneficiary or number of beneficiaries.

With great power, however, comes great responsibility. As trustee you are accountable for keeping those assets safe, possibly investing those assets and making sure that they last for the lifetime of the trust or are used to benefit those listed in the trust deed.

The risks and responsibilities of being a trustee can be a daunting prospect, especially if you’re not familiar with the obligations of this role. It is worth having a conversation with an advisor who can help to point you in the right direction or assist with the day-to-day management of the trust.

Ten tips to get you started

1. Follow the terms of the trust deed

This may be in the form of a will trust (assets left on trust when somebody dies) or in the form of a settlement deed (a trust created during someone’s lifetime). This will advise you as trustee not only of who should benefit, but also of any powers or limitations – for instance, restrictions on investment of the trust funds. Trustees’ legal duties are laid out under the Trustee Act 2000 (England and Wales)/Trustee Act (Northern Ireland) 2001.

2. Check whether there is a letter of wishes

Although not legally binding, a letter of wishes often gives a personal insight into the reasons behind the trust and provides a greater perspective than the deed alone. It might be that one of the beneficiaries is particularly vulnerable and before distributions are made to them, extra care needs to be taken to ensure that it is used as intended.

3. Find out the tax treatment of the trust

Different trusts have different tax reporting obligations and are subject to different tax rates depending on the wording of the settlement and the underlying beneficial interests. It is worth obtaining advice in this regard, as it will be your duty to deal with the tax compliance issues – or the financial penalties for failing to do so. But panic not, if you do not feel that you can competently register the trust with His Majesty’s Revenue and Customs ‘HMRC,’ complete trust tax returns or keep up with the ongoing changes to tax regulations, then as trustee you can delegate this function to a suitable professional (whose charges would be a direct expense, who can charge their services directly to the trust).

4. Keep clear and detailed accounts

You should keep accounts to clearly record the split of assets and that the correct entitlements are paid from the right source. For instance, some beneficiaries are only entitled to the income of a trust, which would mean that they would receive the dividends and interest generated on stocks and shares but would not have any entitlement to the stocks and shares themselves, nor the sale proceeds of these. Preparing accounts can reduce the possibility of disgruntled beneficiaries later down the line. It can also provide a clear record to HMRC of those funds taxable to Income Tax or capital taxes such as Capital Gains Tax and Inheritance Tax.. Again a qualified advisor can help with this.

5. Consider whether investments should be actively managed

Delegate your investment management function to reduce risk and provide diversification where appropriate. Where a Discretionary Fund Manager is employed to help with the trust funds, an investment policy statement will need to be drafted to ensure that the investment manager is aware of any restrictions, the risk profile of the family and the need to balance the interests of the beneficiaries.

6. Make sure property is insured

Where there is a property, you will need to make sure that it is insured and that the insurers are noting the trustees’ interests. Arrange for periodic visits to ensure that the property is maintained and not becoming neglected or dilapidated. If there is a life tenant (a beneficiary entitled to stay at the property), see that they are upholding any duties imposed under the trust, which might include meeting the costs of repair and insurance.

7. Diarise important dates

For example, the specific dates when beneficiaries become entitled (known as vestings), i.e. upon attaining a certain age; ten-year anniversaries (for the purposes of periodic inheritance tax charges in particular trusts); and agreed distributions from the trust.

8. Hold regular meetings

In order to make informed decisions in the best interest of the beneficiaries, it is advisable to hold regular meetings with your co-trustee(s), advisor, investment manager, independent financial advisors and where appropriate, beneficiaries. You would be advised to minute your decisions in order to document that you have made the necessary considerations.

9. Be proactive

Don’t just sit on the money until the end of the trust’s life. Be proactive to find out what the needs of the family are, if any, and whether the trust can assist. Additional considerations may need to be made where vulnerable beneficiaries are to receive funds. You may need to make enquiries about any benefits that they may receive (which can be disrupted if personal savings thresholds are exceeded).

10. Just ask!

Importantly, if you’re unsure or need assistance with the performance of your duties in your new role, just ask!

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Cheryl Farnham TEP is a Director of Trust Group in Somerset, UK 

What is a disabled person’s trust?

Some trusts for disabled people are able to get special tax treatment from HMRC. They are more usually referred to as ‘vulnerable beneficiary trusts’.

For the trust to qualify as a vulnerable beneficiary trust, various conditions will apply.

Vulnerable beneficiary trusts for children are often set up in a parent’s will, but they are able to set up in lifetime as well.

Who qualifies for a vulnerable beneficiary trust?

The beneficiary of such a trust must be a disabled person. For this purpose a disabled person is one who:

  • by reason of ‘mental disorder’, within the meaning of the Mental Health Act 1983, is incapable of administering their property or managing their affairs, or
  • qualifies under a ‘benefits’ test, i.e.
    • is in receipt of an increased allowance, or
    • is in receipt of attendance allowance, or
    • is in receipt of the care component of disability living allowance at the highest or middle rate, or the mobility component of disability living allowance at the higher rate, or
    • is in receipt of the personal independence payment, or
    • is in receipt of an armed forced independent payment.

What classes as a ‘mental disorder’?

It should be noted that ‘mental disorder’ referred to above also has conditions attached to it. It is understood that HMRC will accept certain conditions as a ‘mental disorder’ that enable a person to qualify, and as a result of the condition they are incapable of managing their affairs. The accepted conditions are as follows:

  • Alzheimer’s or other forms of dementia;
  • bipolar disorder, schizophrenia, depression, or other mental illness;
  • Autistic Spectrum Disorder (sometimes described as a persuasive developmental disorder);
  • a learning disability, such as Down’s Syndrome.

Some brain injuries are not seen as a mental disorder if they only have physical consequences. However, if the brain injury has caused a psychological, cognitive or behavioural disorder, then these will generally be accepted as a ‘mental disorder’.

What about other beneficiaries?

If there are beneficiaries in the trust who are not vulnerable then the assets and income for the vulnerable beneficiary must be identified and kept separate. They must only be used for that person. It is only that part of the trust that would be entitled to special tax treatment.

How does the special tax treatment work?

If the trustees of the vulnerable beneficiary trust wish to claim the special tax treatment for income tax and capital gains tax purposes, they will have to complete the ‘Vulnerable Person Election Form VPE1’. A separate form will be required for each vulnerable beneficiary. The trustees and the beneficiary must both sign the form.

The election for special tax treatment is made for a tax year or part of a tax year (for example if the beneficiary has just become a vulnerable person). It has to be made within 12 months of the normal filing date for the trust tax return. It will come to an end if the beneficiary ceases to be vulnerable; the trust is terminated; or the beneficiary dies. The trustees would be required to report these circumstances to HMRC.

Income tax

For income tax purposes, the trustees are entitled to a deduction. They need to work out what tax they would be paying on the income of the trust if there was no vulnerable person. They then work out what tax the vulnerable person would have paid if the trust income had been paid directly to them as an individual. The difference between the two figures can then be claimed as a deduction from the income tax liability of the trust. There are variations on computing the relief from income tax and from capital gains tax depending on whether the beneficiary is UK resident or non-resident. Competent professional advice from a qualified advisor should be sought to assist in carrying out the various computations.

Capital gains tax

There are also special rules for capital gains tax. This is usually paid when assets are sold, given away, exchanged or transferred in some other way and their value has increased since they were put into the trust. There is an annual exempt amount allowed for the trustees to set against capital gains in the trust. As with the income tax calculations for these trusts, there is a similar calculation done for claiming a deduction in capital gains tax. The trustees work out what they would pay without any deduction. They then work out what the vulnerable person would pay if the gains had come directly to him. They are allowed to claim the difference as a reduction on what the trustees would have to pay by filling in a form.

Inheritance tax

For inheritance tax purposes there are also some special tax treatments. There is no charge if the person who sets up the trust survives for seven years from the date they set it up and there is no charge on transfers made out of a trust to the vulnerable beneficiary. It should also be noted that trusts usually have a ten-yearly inheritance tax charge, but trusts with vulnerable beneficiaries are exempt.

For inheritance tax purposes only, a ‘disabled person’ also includes a person who settles their own property into a trust for themselves at a time when they have a condition that it is reasonable to expect will lead to them becoming incapable of administering their property or managing their affairs (this can often happen for someone who may have an acquired brain injury as a result of an accident).

Get advice

If a vulnerable beneficiary trust is to be contemplated, then it is recommended that an advisor who is skilled in the law of taxation and trusts, such as a TEP, is engaged as the tax treatment, in particular, is fraught with technical difficulty.

Patricia Wass TEP

Planning for your baby’s future

Congratulations on the arrival of your little bundle of joy! Having a baby is an amazing experience, but it can also be a bit bewildering. It takes time to adjust to your new role as Mum or Dad: suddenly you are responsible for a tiny human being, and the overwhelming feeling is the need to protect and provide for them.

Getting some key documents in place can give you real peace of mind.

Make a will

Making a will is an important first step to ensure that your family will be looked after, whatever happens. Within your will you can appoint a legal guardian for your child in case you should pass away before they grow up, and you can also ensure the financial security of your child and leave instructions as to any possessions you wish to pass on. A will can also take future babies into account, although you’ll need to update it. If you die without a will, your estate will be distributed according to legal rules known as the rules of intestacy. This may not be what you want for your child or partner.

Appoint a guardian

If your child is under 18 when you die, the surviving parent will most likely be the guardian, as long as they have parental responsibility. However, if there is no one with parental responsibility, the court will decide on a guardian, and may appoint a complete stranger. This is why it is so important that you nominate a guardian for your child, either in a will or in a separate document. The guardian would usually be someone that you trust implicitly with your child’s wellbeing.

See ‘Who should I appoint as my child’s guardian in my will?’ for further information.

Set up a trust fund

You may have some money set aside for your child in your will, but you wouldn’t want them to inherit this money before they are mature enough to handle it. If so, you can set up a trust, which will look after the money until they reach a specific age. Many parents choose the age 21, but you can choose any age you like. When your child reaches that age, the trust will come to an end, and they will receive the money.

Make a power of attorney

If you lose mental capacity because of illness, an accident or for any other reason, having a lasting or enduring power of attorney in place can protect both you and your family. This document gives an individual(s) of your choice the legal authority to look after your wellbeing and/or finances if you are unable to look after yourself. You can nominate a trusted family member or friend, and feel safe in the knowledge that your best interests and your child’s will be taken care of if you are unable to make decisions. This kind of power of attorney must be made while you have full mental capacity. It does not have to be used until it is needed.

Take out life insurance

Life insurance is definitely worth considering. This can give you peace of mind that if you/your partner were to die, the surviving partner or your child would receive a lump sum that could go towards supporting their needs during what is bound to be a very difficult time. You can never be too financially prepared.

What next?

The above gives just an overview of some important areas to consider. For help deciding what is best for you and your family, speak to a qualified advisor.

I am retiring abroad – what should I do?

Retirement can be a golden time for many, and the prospect of moving abroad to the sun, or to be with family, can make it even more enticing.

Before you start packing your bags, see our article on ‘How to Prepare for Retirement’. If you are retiring abroad, there are additional factors to consider.

Top of the list will be finances. You’ll need to be confident that your money will stretch far enough, and for long enough, even with exchange rate fluctuations. The climate, the culture and the cost of living will also be significant factors to weigh up, and there are other considerations too.

Estate planning

  • Consider whether any planning you have undertaken in the UK will still be valid in your destination:
    • check with a qualified advisor as to whether you will require separate wills for assets and property held in the UK and your destination
    • if you have taken the step of setting up a Lasting Power of Attorney (LPA) or an Enduring Power of Attorney (EPA), you should check whether it will be recognised in your destination – see ‘Will my power of attorney be recognised abroad?

Medical

  • Arrange medical insurance that’s valid in the country you’re moving to, as well as for return trips to the UK
  • Notify your GP about the move, and check that you’re entitled to healthcare in your new country
  • If you are moving within Europe, you may wish to buy a European Health Insurance Card (EHIC). Bear in mind this may not be valid after Brexit.

Renting out your home

  • Make sure your property is fully insured. Check you’ll still be covered if the property is empty, for example between tenancies
  • Consider appointing a management agent to find and replace tenants, and look after problems that crop up
  • Notify the tax authorities about your move
  • Check with your mortgage provider that you are entitled to rent out your property, and find out what would happen if it is left empty
  • If you plan to sell your UK property in future, you may be liable for capital gains tax, so discuss this with a legal advisor.

Financial planning

  • Notify the tax authorities – otherwise you may be taxed in both countries
  • Speak to a legal advisor about tax implications in the UK, and find out what taxes you will need to pay in your new country
  • Arrange a new bank account in your new country, ahead of your arrival
  • Speak to your pension providers about your move
  • If your pension won’t cover your lifestyle, consider what jobs are available in your new country and if you are eligible to work
  • Investigate property values in your new country, before committing to buy, or even rent
  • Be aware of currency fluctuations if you are going to rely on an income in Sterling and factor in a safety margin.

Speak to a legal advisor who is independent and not connected to any transactions, such as a property sale or purchase, for impartial advice. You will need an advisor who understands UK law as well as the law in the country that you are moving to.

You should also employ a reputable estate agent, ideally who has offices in the UK and in your new country of choice.

How do I prepare for retirement?

Retirement can be fulfilling for many people, with more time available for family, friends, and leisure. Make the most of it by ensuring you are financially secure for your later years; there is much you can do to plan ahead.

We’ve put together a few tips to get you started.

Calculate your pension income

The first step is to get a State Pension Statement, which should tell you how much State Pension you’ll get when you retire, based on your National Insurance record.

Then you’ll need to add the pensions you have built up during your working life. Almost everyone has had a number of jobs these days, so that may mean more than one pension pot.

If some of your paperwork has gone astray, and you think you are entitled to more pensions, the UK Government has a service you can use to track it down. The Pensions Advisory Service may also be able to help.

Work out your savings

You’ll also need to work out how much savings you have. Check your bank statements, and any building society accounts. If you have ISAs (Individual Savings Accounts), shares or other financial assets, get a snapshot of their valuation and if any are due to mature or expire by a particular date, keep a note of this.

If you have a mortgage, find out when it is due to be paid off, as that will free up some money. It may make sense to pay it off early, if you can afford to, or if there are no heavy penalties.

For both pensions and savings, jot down the total value, and how much income they will produce.

Prepare a budget

Once you have collected the figures for your likely retirement income, it’s time to work out how far your money will go. As a retired person, you’ll have no more commuting costs, but there will be plenty of expenses left to deal with, so estimate how much money you will need from month to month.

Make a note of your regular outgoings, starting with essentials like rent or mortgage payments, utility bills, insurance, food, and your car, if you have one. Work out what you spend on holidays, hobbies, grandchildren and pets. Add some extra for a rainy day, in case of unexpected household repairs or illness.

Clear any debts

If you have debts, your pension will stretch that much further if you are able to clear them. Some debt, including credit cards and payday loans, can be very expensive. Even if you can’t clear it, you may be able to consolidate it into one loan so it’s more manageable. Make sure you get good professional advice before committing to anything.

When to retire

Once you’ve done your sums, you can start thinking of when to retire. Do you want to retire early – and can you afford to? Or would you prefer to work a bit longer, and have a larger pension when the time comes? If you are delaying your retirement, it’s usually worth contributing more into your pension fund, and this may be matched by your employer. Talk this through with your pensions advisor.

You should also discuss your potential investment options with a financial planner, especially if you are withdrawing a lump sum or buying an annuity, which is a way of putting all your pension pots into one, to get an income for life.

Keep your paperwork up to date

Have you reviewed your pension paperwork recently? It is extremely important that you review your pension policies regularly to ensure that, in the event of your death, the lump sum will be inherited, tax free, by the loved one that you have decided to nominate.

It would also make sense to check your life insurance policies, and your will at the same time, so everything is in order and to give you peace of mind.